Uganda Petroleum Institute Kigumba (UPIK)

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Job Description

Uganda Petroleum Institute – Kigumba (UPIK) was established by the Statutory Instrument NO. 3 of 2011 – Universities and other Tertiary Institutes Act (establishment of Uganda Petroleum Institute – Kigumba) in July 2011. The Mandate of UPIK is to provide a world class education in Petroleum Engineering in order to support the Petroleum Sector in Uganda.

UPIK now invites applications from suitably qualified Ugandans who are self-oriented with proven integrity to fill the following posts in the Institute’s established structure.


Number of Vacancies: 01

Terms of Employment: Contract of 5 years (Renewable) Salary/Remunerations (Scale): Attractive Reports to: Institute Secretary

Age: 25 – 40 years Duty Station: Kigumba


  • Bachelor’s Degree (Hons) in Records and Management or Records, Archives and Management or its equivalent from a recognized Institution of higher learning
  • Knowledge and understanding of the State legislation, standards and codes as they relate to records, archives and information management
  • Ability to develop, interpret and apply records management practice


  • At least I year’s Practical experience in the use and administration, archives and records systems from a recognized Organization
  • Knowledge in filing and record keeping is a must


  • Handling Record Management
  • Handling the records storage facility and implementing archives Management Plan
  • Establishing new records management systems
  • Developing, maintaining, verifying and evaluating existing record keeping systems
  • Overseeing the Institute’s records from their creation to preservation and disposable
  • Receiving, opening and collecting documents and forward to officers that come through records
  • Handling paper filing, filing of agendas, minutes and reports when given by officers.
  • Collecting and distributing inter-departmental documents
  • Handling CT register (Capture, copy and file)
  • Processing requests/files required
  • And any other duties assigned.

If you meet the above, please submit your application in

Triplicate with detailed CV and attachments to: The Principal,

Uganda Petroleum Institute -Kigumba, P.O Box 187,

Bweyale – Kiryandongo District. Deadline: Two Weeks from the date of advertisement.