Receptionist

Receptionist

  • Post Date:
  • Views1452
0 Applications
Job Description

Malaria Consortium has received funding from USAID/PMI to implement a 5-year project; The Malaria Action Program for Districts (MAPD). This project will aim to prevent and control malaria illnesses and deaths in order to minimize the social economic effects of the disease among the overall population of Uganda and especially in children under 5 years of age. The project began in August 2016, and will cover 43 districts with a total population of more than 13 million.

Malaria Consortium seeks to recruit qualified individuals to fill the following positions which will be located in their MAPD project offices in Kampala, Hoima, Kabarole, Masaka and Arua:

Organisational
background
Established in 2003, Malaria Consortium is one of the world’s leading non
profit
organisations
specialising in the comprehensive prevention, control and treatment of malaria and other
communicable diseases among vulnerable and under privileged populations. We increasingly
f
ind
our work on malaria can be effectively integrated with oth
er similar public health inter
ventions for
greater impact and
therefore expanded our remit to include child health and neglected tropical
disease interventions.
We work in Africa and Asia with communities, governments, academic institutions, and local and
i
nternational
organisations, to ensure effective delivery of services, which are supported by strong
evidence.
Our areas of expertise include:
disease prevention, diagnosis and treatment
disease control and elimination
systems strengthening
research,
monitoring and evaluation leading to best practice
behaviour change communication
national and international advocacy and policy development
Country and project background
Malaria Consortium Uganda is one of our largest country offices.
The office in Kam
pala, Uganda is
the centre for the programmes in Uganda, in addition to serving as a regional office for Africa.
The Malaria Action Program for Districts (MAPD) project is a 5 year USAID/PMI funded project. The
project aims to prevent and control Malar
ia illnesses and deaths in order to minimise the social

economic effects of the disease among the overall population of Uganda especially in children under

5 years of age. The project will be implemented starting in August 2016, and will cover 43 districts
with a total population of more than 13 million.
The Malaria Action Program for Districts project offers a partnership uniquely positioned to deliver
this implementation rollout. Partners include Johns Hopkins Program for International Education in
Gyn
ecology and Obstetrics (JHPIEGO), Banyan Global, Deloitte &Touché Uganda, Infectious Diseases
Institute (IDI) and Communication for Development Foundation
Uganda (CDFU).
Job
purpose
The
Receptionist
i
s responsible for
management
of the
reception area
.
Scope o
f
work
The
Receptionist
is responsible for
management of the reception area, receiving visitors, managing
the central office phone, directing visitors and proving any administrative related support to the
operations team
.
Key working
relationships
The
receptionist
reports to the
office administrator
, they will interact with
all staff
and visitors and is
responsible for the reception area
.
Key accountabilities (
percent
of time spent on each area)
E
nsure that the front desk represents the
organization to the visitors in a professional manner
:
(70%)
Make sure that the front desk is staffed at all times during the working hours
Receive incoming calls to Malaria
C
onsortium
?
and transfer to requested person
Make outgoing calls from Malaria co
nsortium
?
and connect to requested person
Receive parcels from DHL and give them to owners, and also send parcels through DHL
Ensure that the office buildings are kept in a clean and tidy way:
(15%)
Make sure that all offices are kept clean at all times i
ncluding the wash rooms by providing
adequate supervision to the support staff responsible for office cleaning
Ensure that the office cleaners and kitchen staff are performing to the required standards
Ensure that the compound has a tidy and professional
appearance including gardening.
Report any building and maintenance issues to the Base Logistician
Support the operations section to process CORE payments as required:
(1
0
%)
Raise payment forms , submit to finance and make follow on payments
Receive, analyse, code and prepare request for payment for water , electricity, staff telephone and security bills Other (5%)
 Ensure that the first Aid Box is fully stocked at all times.
 Book accommodation for staff members from upcountry offices.
 Ensure that the stationery store is always fully stocked, and request for more items in case

they are over

Person
specification
Qualifications
and experience:
Essential:
Bachelor’s
degree in Information and office management/ office Administration or relate
d.
Minimum of 1 year’s experience in the field of administration
Experience in managing a reception
, switchboard
and
/
or customer care
Desirable:
Proven
previous experience in office
management
Possess good underst
anding,
knowledge
and experience
in document control and
management
Work
based skills:
Essential:
Ability to effectively manage time and resolve crises.
Excellent
interpersonal and communication skills
Good excel and other software skills
Desirable:
Attention to detail

Latest Date for submission: Friday, 16th September 2016, 2:30pm (East Africa Standard Time)
For more information go to vacancies on our website https://recruitment.malariaconsortium.org where you will have access to the full Job Description.

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations.
We increasingly find our work on which malaria can be effectively integrated with other similar public health interventions for greater impact and, therefore, have expanded our remit to include child health and neglected tropical disease interventions.