EAST AFRICAN COMMUNITY
CIVIL AVIATION SAFETY AND SECURITY OVERSIGHT AGENCY
TERMS OF REFERENCE FOR EAC-CASSOA AVIATION MEDICAL ASSESSOR CONSULTANCY
The East African Community (EAC) is the regional economic community block of the Republics of Burundi, Kenya, Rwanda, Uganda and United Republic of Tanzania. The EAC CASSOA is a specialised technical institution of the Community responsible for ensuring the development of a safe and secure civil aviation system in the region. The Agency is mandated to work with the Partner States Civil Aviation Authorities (CAAs), that of Burundi CAA, Kenya CAA, Rwanda CAA, Tanzania CAA and CAA Uganda, which retain the responsibilities of regulating the civil aviation activities in their territories covering licensing, approving, certificating and ensuring compliance and enforcing violations.
Development of a safe and secure aviation industry is dependent on establishing and maintaining an effective oversight system based on the eight critical elements specified by ICAO. One of the critical elements is the availability of sufficient number of technical personnel with appropriate knowledge and experience to perform oversight functions.
The primary objectives of the Agency as stated in the Protocol are to:
2) Statement of the Problem
The International Civil Aviation Organisation (ICAO) conducted a Universal Safety Oversight Audit Programme (USOAP) in the EAC Partner States in 2010. The USOAP identified, among others, shortcomings in the implementation of ICAO Standards and Recommended Practices (SARPs) within the region in relation to Aviation Medicine.
Being the Aviation regional oversight body, EAC CASSOA has the mandate to direct activities within the region with respect to coordinating and mobilizing joint programmes, and facilitating the sharing and exchange of safety-related resources including human and information.
A medical Assessor service has been identified as one of the areas where EAC CASSOA needs to build its technical capacity to be able to assist the Partner States to meet the safety challenges.
3) Objective of the Project
The Consultant sought will provide Aviation Medical Assessor services to the EAC Partner States in accordance with the harmonized EAC Civil Aviation (Personnel Licensing) Regulations.
4) Scope and Approach
To establish, plan, implement, supervise and evaluate programmes for the region’s Centre for Aviation Medicine (CAM) activities.
To coordinate and oversee the implementation of the safety oversight programmes and technical support to Partner States related to aviation medicine as approved by the Board
5) Duties and Responsibilities:
ii) Evaluate the status of aviation safety and security in Partner States and provide technical assistance to Partner States in personnel Licensing (medical examination) activities.
iii) Develop harmonised Personnel Licensing (Medical Assessment) standards regulatory formulation and amendments to ensure conformity to international standards.
iv) Evaluate amendment proposals to international standards and Recommended Practices (SARPS) relating to Aviation Medicine and formulate a common regional position.
v) Convene and facilitate Working Group meetings to formulate and review harmonised regulations and technical guidance materials.
vi) Develop inputs and implement procedures and guidelines to be followed in
obtaining and sharing regional human resources for inspection activities, surveillance, audits and responding to requests for assistance in flight safety related matters.
vii) Develop and implementing mission schedules for evaluation of aviation safety status, implementation of harmonised regulations and conformity to standardization in the Partner States.
viii)Prepare Annual Programme of Activities and budget relating to aviation medicine activities.
xiii)Participate in the establishment of a common personnel licensing examination in the region.
xiv) Investigate all appeals and be in charge of Accredited Medical Conclusions
xv)Evaluate applications for issuance or renewal of from AMEs advise the Partner States’ CAAs on issuance or renewal of the medical licenses through set up reporting hierarchy of the Agency.
xvi) Ensure that medical records are kept in confidence and develop a method of managing medically related safety concerns, thereby developing a method for obtaining accredited medical conclusions.
i) A comprehensive integrated framework for aviation medicine in the region :
ii) Harmonised aviation medicine standards that are in conformity with harmonized EAC Regulations and international standards
iii) Technical guidance materials related to aviation medicine in place
iv)Missions evaluation reports on the performance of CAAs in place
v) Annual Programme of Activities and budget for the Centre for Aviation Medicine and status of implementation.
vi)Monthly Progress Reports for the CAM
vii) Database of skills and gaps as well as training programmes for DME in the region.
viii)Recommendations that would ensure the efficiency of the aviation medicine in the region
ix)Coordinated and approved regional position relation to aviation medicine
7) Consultant’s Profile
7.1 Minimum Qualifications and Experience
7.2 Skills and Competencies
8) Time Scale for the Consultancy
The period of consultancy shall be for the duration of the two years effective the date of signing the consultancy or as shall be stipulated therein.
9) EAC CASSOA’s Responsibility
EAC CASSOA will:
10)Evaluation Method and Criteria
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
General qualifications and suitability for the task to be performed by Medical Doctor –must be a professionally qualified physician and licensed in the practice of medicine
Aviation medicine training at an internationally recognized institution
Advanced training in the specialty of aviation medicine
Experience in the specific assignment -extensive experience in regulatory and clinical civil aviation – preparation and responsibility for implementation of rules, regulations, operating manuals relating to aviation medicine
(How you fit for the position)
Methodology and Work plan Proposed
Knowledge of EAC Civil Aviation Regulations, ICAO SARPS, the EAC region and EAC CASSOA
Applicants are expected to provide the following information:
i) Duly accomplished Letter of Application detailing suitability/Adequacy for the Assignment including contact details (Telephone/Cell numbers, email address)
ii) Personal CV, indicating level of education and training, positions held and experience in the specialty of the assignment is to be carried out.(please submit a detailed CV and copies of accreditation certificates).
iii) Technical proposal: Comments on the TORs; Brief description of why the individual considers him/herself as the most suitable candidate for the assignment; How the training, and experience is directly relevant to the assignment including your knowledge of the industry, the region, EAC CASSOA and the specialty of aviation medicine in particular.
iv) A methodology on how they will approach and complete the assignment including a proposed schedule of the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals),
v) Three Professional references who are able to attest and confirm the suitability and credibility to the assignment
vi) Financial proposal that indicates the all-inclusive fixed total contract price in United States Dollars. (Please fill in the financial proposal( Annex I and II)
ANNEX I: FINANCIAL PROPOSAL SUBMISSION FORM
To: [Name and address of EAC CASSOA]
I offer to provide the consulting services for [Insert title of assignment] in accordance with your Request for Proposal dated [Insert Date] and the Technical Proposal. The attached Financial Proposal is for the sum of [Insert amount in words and figures]. This amount is exclusive of local taxes, which we have estimated at [insert amount in words and figures].
The Financial Proposal shall be binding upon subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal.
I also declare that have not in any state, been declared ineligible on charges of engaging in corrupt, fraudulent, collusive, or coercive practices. I furthermore, pledge not to indulge in such practices in executing the Contract.
I understand that, you are not bound to accept any Proposal you receive.
Name of the Consultant…………………………………………………….. Date…………………………………………………………………………………….
ANNEX II: SUMMARY OF COSTS
Remuneration (professional fees and allowances)