END OF PROJECT EVALUATION – YIELD PROJECT

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END OF PROJECT EVALUATION – YIELD PROJECT

TERMS OF REFERENCE

1.0 Background

For over 90 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organization, underpinned by a vision in a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

 

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

 

In Uganda, we implement programmes in six thematic programme areas of Child Protection, Child Rights Governance, Education, child poverty Livelihoods & Food Security, Health, Nutrition and HIV/AIDS in development and emergency contexts. Save the Children delivers programs in over 36 districts in the North, Ruwenzori , North-Eastern and Central regions of Uganda, Currently, Save the Children has a staff complement of over 190 persons. Uganda has a current expenditure of approximately $14 million each year.

 

2.0 Description of the Youth Initiative for Employment and sustainable Livelihood Development project (YIELD)

 

As a result of decades of conflict in Northern Uganda, many youth have missed out on education and other skills development. Upon the Peace return, the region is restarting to revitalise its agribusiness and opening up small scale micro entrepreneurship. Youth Initiative for Employment and Sustainable livelihood Development (YIELD) project is coined with the objective of ensuring “Socio-economic empowerment of vulnerable youth in Northern Uganda”.This has been implemented in the three target districts of Amuru targeting subcounties of Pabbo and Atiak, Nwoyadistrict targeting Anaka and Alero sub counties and Gulu district targeting Patiko and Bungatira sub counties including Pece Division in Gulu Municipality. The project actions commenced in March 2013 and is ending in December, 2016. The project is targeting 3,600 youths directly and about 18,000 indirect beneficiaries assumed to be members of the families and networks of the direct target group.

The project has two main components; i) vocational skills training (through institutional & apprenticeship placement with Local Artisans) and Agricultural training (through outreaches).

 

2.1. Overall objective of the Youth project:

The overall objective of the project is “To ensure socio-economic empowerment of vulnerable youth in Northern Uganda”

YIELD Objectives:

Strategic Objective 01:

Increased youth employability skills through social asset building and increased capacity of local non formal vocational training providers.

Strategic Objective 02:

Increased opportunities of accessing and sustaining non harmful employment for youth aged 15-24 years

 

2.2: Key result areas (Outcomes) of YIELD:

YIELD Indicators 🙁 refer to M&E Plan and Project Log-frame) 

NB: Details of these indicators and other relevant can be separately obtained from the project log frames and M&E plans.

 

Overall Objective: Socio-economic empowerment of vulnerable youth in Northern Uganda

  • % of youth  in the target group that report having  a strengthened  social assets :
  • % of youth in the target group that report that they improved their livelihood and employment prospects.

 

Strategic Objective 01: Youth employability skills increased through social asset building and increased capacity of local non-formal vocational training providers.

  • % of youth  in the target group that report having  a strengthened  social assets :
  • Number of vocational training providers  providing life skills training, self-employment and agriculture skills training to vulnerable
  • Percentage of established community based youth groups providing life skills training and has carried out advocacy initiatives
  • Number of community based youth groups that have been established
  • Number of youth enrolled in ALP centre

Expected result R.1.1 Strengthened capacity of non-formal vocational training institutions to deliver market relevant training for vulnerable youth.

  • Number of vocational training providers (one in each district) with at least 10 tutors each competent in providing training in life skills, career guidance, business and entrepreneurship.
  • Number of training providers offering modules in life skills and entrepreneurship training by end of project.
  • Number of training providers who have established regular meetings with public and private employers (At least one meeting per term).

Expected result R.1.2 Youth employability improved through strengthening of social networks and life skills.

  • Number of  youth group and youth council leaders from all target communities that have been trained  on life skills
  • Number of communities that have  carried out Youth-led assessments and advocacy initiatives
  • Number of community based youth groups in the target communities that are formally registered and carrying out activities for vulnerable youth

 

Strategic objective 02: Vulnerable youth, 15-24 years, in Amuru, Gulu and Nwoya districts have increased opportunities of accessing and sustaining non harmful employment.

  • % of youth in the target group that report that they improved their livelihood and employment prospects
  • % of youth in the target group having increased income or improved means of livelihood.
  • Number of youth led meetings with duty bearers aimed at addressing issues affecting the youth

Expected results R.2.2 Youth have the necessary skills to achieve self-employment.

  • Number of Youth who have completed training through one of the three pathways have also completed self-employment training
  • % of the youth that have completed training  engaged in non-harmful self-employment
  • Number of business plans have been developed (by individual youth or youth groups) trained by the project.
  • Number of business plans that have been funded
  • Number of youth groups engaged in VSLA and amount of savings /investments  for improved livelihood

Expected result R.2.3 Youth participate in decision making at parish, sub-county and district level.

  • Numbers of youth groups that have participated in at least 4 inter group meetings
  • Number of youth group leaders and/or youth council leaders that have participated in at least 4 official meetings with district or sub-district officials each year

 

Key outputs:

  • 2800 youth received agricultural skills training in groups (100) that enable them produce market relevant products to earn income. The groups will receive sub-grants to support their plans for investment in feasible enterprises
  • 500 youths received market relevant vocational skills training that allow them create or find jobs for themselves.
  • 300 youths on apprenticeship trainings with local artisans received relevant skills to allow them create or find jobs for themselves.
  • 30 skills trainers from 3 vocational institutions received youth friendly trainings to allow them support youths develop life-skills, self-esteem and social assets.
  • Out of the 3,600 youth, at least 1400 received basic literacy training through ALP.

 

3.0       Consultancy Objectives

3.1       Evaluation Purpose and Objectives

The main purpose of YIELD End of project evaluation is to examine project impact, by examining level of achievement of project goal and outcomes, to establish project relevance, effectiveness, efficiency, sustainability, and document lessons learned.

3.2 Specific objectives of the Evaluation:

The Specific objectives of the End of project evaluation include;

  1. Examine the progress towards achievement of YIELD Project objectives (Goal   and Outcomes).
  2. Assess project effectiveness and efficiency
  3. Assess the relevance and appropriateness of project design/strategies.
  4. Assess sustainability of project results and outcomes
  5. Document lessons learned  and at least 03 most significant  change stories

 

4.0 Geographical Scope

The geographical scope of the baseline study will be in Northern region districts of Gulu, Nwoya and Amuru.

Table: 1 Evaluation Objectives and key questions

  Objective Key Questions
1. Examine the progress towardsachievement of YIELD Project objectives (Goal   and Outcomes). -To what extent has the project achieved key project outcome and output targets?
-What factors contributed to this level of performance?
-Have the project assumptions affected project achievements?
2. Assess project effectiveness in achieving project outcomes? -Did the Project cause particular change in lives of the youth and their caregivers, whether in terms of physical or social conditions, health, education, protection outcomes, or other indicators of success?
-How significant was this change and how did it happen?
-Were the partnerships appropriate? Have they been managed effectively?
3.

Assess project efficiency in delivering project results?

 

 

-To what extent were project results efficiently delivered in regard to the implementation strategies, the use of resources – funds, equipment and time?
-Could the same activities have been implemented in a more efficient way?
-How cost-effective was the project?
-Could the same results have been achieved with fewer resources?
4.

 

Assess the relevance and appropriateness of project design/strategies.

 

-To what extent are YIELD objectives consistent with the priorities and the needs of the target groups?
-How appropriate are the implementation strategies being used?
-How has the project ensured that youth voices are heard and reflected, both in project activities and more broadly, in interaction with governments and other stakeholders?
5. Assess sustainability of key Project outcomes. -Will the changes caused by YIELD continue beyond the life of the project?
-What mechanisms has Save the children and partners put into place in order to sustain the key YIELD project Outputs and Outcomes?
-Who are the key partners YIELD has worked with? What roles will they play to sustain results?
-How has the project or programme worked with local partners to increase their capacity in a sustainable way?
-What motivations /mechanisms exist for partners to continue playing these roles?
-What are the risks facing sustainability of YIELD Outputs and Outcomes?
6. Document lessons learned (what worked? what didn’t?) from the entire DME cycle of YIELD project. -What are the key lessons, best practices and significant changes that have taken place during the implementation?
-What new, evidence-based and replicable breakthrough solutions to problems facing children/Youth were developed and or proved that can be shared to ensure greatest impact for children?

 

 

5.0  Methodology

The consultant will be required to develop a robust methodology that is technically sound and share all tools with Save the Children before field engagement. The tools must be able to collect both quantitative and qualitative data and must be friendly and participatory and will be administered at the community level. Quantitatively, it shall include well developed study tools or questionnaires with proper random selection of participants where appropriate. Qualitatively, it should mainly comprise of desk review and field consultations with the different stakeholders (youth  and youth groups benefiting from the project, CBTs, Community Based Officers, selected VT institutions,  Selected youth leaders, Parish chiefs.)

Literature Review including case studies are expected to be used to document changes brought about by the project on specific cases, lessons learnt and good practices that can be replicated elsewhere. The lead consultant will be responsible for further development of the methodology and the evaluation tools demonstrating how data for each evaluation objective will be captured.

In addition, the consultant will be required to develop an analytical plan that specifies each data type/information to be collected, corresponding indicators, sampling methodology and measurement criteria.

The proposed methodology should be clear and relevant to the context of the project location as well as the specific indicators as presented in the log frame or project documents.

 

 6.0 Expected deliverables

1)    A technical proposal with a clear interpretation of the TORs, methodology, work plan, budget (in Ug. Shs) and proposed tools that will be employed.,

2)    An inception report that includes a refined methodology,  tools, workplan as agreed on with SCI in discussions following award of contract

3)    Draft end line report that will be shared with Save the Children and other relevant stakeholders for input/feedback

4)    Final report with relevant information approved by SCI in hard copies and electronic copies

5)    Presentation of evaluation findings at a dissemination workshop for the stakeholders

6)    A power point presentation, a soft copy and 2 hard copies of the full report of the final findings from the endline assessment. The report should clearly present a summary of all indicators and endline values for the respective indicators.

6.1: Reporting: The structure of the evaluation report will include:

  • Cover Page.
  • Table of Contents.
  • Acknowledgement.
  • Affirmation
  • Executive Summary.
  • List of Acronyms and Abbreviations.
  • Introduction / Background
  • Description of the Methodology of the evaluation
  • Limitations
  • Findings (The findings will be organised and aligned to the purpose, objectives of evaluation including the following;

– Progress /achievement of goal and outcome indicators

– Project  effectiveness/ efficiency

– Relevance

– Project sustainability

– Community ownership/participation

  • Conclusions and recommendations
  • Lessons learned  from the evaluation process and  MSC  stories
  • Appendices
  • Analysed data and list of stakeholders and partners, persons who were consulted.

 

7.0 Management and Supervision of the Assignment

The consultant will report directly to the Project Coordinator YIELD for administrative issues and other issues arising while in the field. The regularity of reporting will be agreed upon. For technical and contractual co-ordination, the consultant will report to the Regional Area Manager, Regional MEAL Manager and Youth programming and livelihood Specialist

 8.0 Time Frame

 It is expected that the baseline study will take not more than 05 weeks. This will include time for data collection, analysis, report writing and presentation to SCI.

Schedule of Key Deliverables

Deliverable Due Date

Evaluation Inception report

3rd Week  of September  2016
Draft  YIELD  Project  evaluation report 2nd Week  of October 2016
Review  and validation of  draft evaluation report 3rd Week of  October 2016
Final evaluation report produced 1st  Week November 2016
Final  evaluation  report  approved by SCI disseminated 2nd Week November 2016

 

9.0 Scope of Services:

The consultant shall ensure the completion of all activities in accordance with the terms and conditions of the consultancy contract.

The consultant will constitute and coordinate team members to conduct the study and conclude it to the required standard.

The consultant will be expected to coordinate field level data gathering, processing and writing of the endline report and the day-to-day management of evaluation activities.

10.0 Roles and Responsibilities

a)  The Consultant

  • In liaison with the relevant SCI staff, the consultant will develop an inception report with a clear methodological approach, a work plan, budget and tools that will be approved by SC
  • Train all research assistants.
  • Conduct end of project evaluation – data collection on all Outcome and Output indicators highlighted in the ToR and YIELD M&E Plan in line with approved methodology.
  • Regularly brief SC – both field/area level and Country office about progress
  • Produce draft report, receive and incorporate comments from SC
  • Conduct debrief/validation meeting with relevant stakeholders
  • Produce final report to be approved by SC
  • Recruit and remunerate the research assistants with knowledge of local language.
  • Manage the transport during the consultancy

 

b)   Save the Children International:-

  • Schedule and manage appointments for the survey
  • Provide resources for the assignment
  • SCI will ensure that key staff are available for interviews
  • Provide relevant documents for SCI and project
  • SCI will provide feedback on the draft report prior to the completion of the report

 

11.0 Skills and competencies of the consultant or consulting team

  • Excellent knowledge in youth programming: education/ non-formal education, youth livelihoods and employment and advocacy.
  • Proven experience in conducting quantitative evaluations with strong statistical analysis skills; should complement that quantitative research with qualitative data.
  • The consultant should show evidence that he/she is able to assemble a team with diverse skills in all the above areas of interest to the project highlighted in the ToR.
  • Proven team leadership and report writing skills
  • Knowledge of the Acholi  and the Acholi sub region as well as good community mobilisation skills
  • Proven evidence of good analytical skills.

Other attributes:

The consulting firm or consultant(s) will be selected on the basis of their proven experience, qualifications and ability to deliver a quality product in a timely and efficient manner. Particular qualifications and experience of the lead consultant team members include:

  • Master’s degree in Agri-business, Education, Social Sciences (child protection), Economics or related field and at least 8 years of relevant experience (Team leader);
  • Excellent communication skills, especially ability to write clearly in English.
  • Experience with working in complex, post conflict areas with multiple stakeholders.
  • Excellent knowledge of issues in youth programming and Livelihood Northern Uganda
  • Flexibility in the field

12.0 Payment details

Payment to the consultant will be in three instalments; of 30% upon signing the contract, 30% upon submission and acceptance of 1st evaluation draft report and 40% upon submission and acceptance by SCI of the final end of project evaluation report.

 

13.0 Application process:

Interested candidates will be expected to provide the following documentation:

  • Detailed response to TOR, with specific focus addressing the purpose and objectives of the assignment, methodology to be used and key selection criteria
  • Initial work plan based on methodology outlined
  • Company profile or CV including a minimum of 3 references
  • Detailed budget breakdown based on expected daily rates and initial work plan

 

13.1 Key reference documents

Key reference documents

  • YIELD project documents
  • Save the Children Country Programme Strategy
  • Other documents as shall be agreed upon by the team

 

Location: Kampala, Uganda

Contract –

Closing date: Thursday 8 September 2016

All jobs close at midnight UK time on the date specified

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